Code of Conduct

Mansfield Choral Society is a registered charity that performs traditional and modern choral works.  It is run by an elected committee who can be identified at rehearsals by their white name badges.

This ‘Code of Conduct’ is issued to every choir member annually and every member is expected to adhere to it.

Please discuss any questions, issues or difficulties you have with any committee member.

Code of Conduct - Committee

Mansfield Choral Society Committee Code of Conduct

It is the responsibility of management committee members to:

  • Act within the governing document and the law – being aware of the contents of the organisation’s governing document and the law as it applies to Mansfield Choral Society.
  • Act in the best interest of Mansfield Choral Society as a whole – considering what is best for the organisation and its beneficiaries and avoiding bringing Mansfield Choral Society into disrepute.
  • Manage conflicts of interest effectively – registering, declaring and resolving conflicts of interest. Not gaining materially or financially unless specifically authorised to do so.
  • Respect confidentiality – understanding what confidentiality means in practice for Mansfield Choral Society, its management committee and the individuals involved with it.
  • Attend meetings and other appointments or give apologies – considering other ways of engaging with the organisation if regularly unable to attend meetings.
  • Prepare fully for meetings and all work for Mansfield Choral Society – reading papers, querying anything you don’t understand and thinking through issues in good time before meetings.
  • Actively engage in discussion, debate and voting in meetings – contributing positively, listening carefully, challenging sensitively and avoiding conflict.
  • Act jointly and accept a majority decision – making decisions collectively, standing by them and not acting individually unless specifically authorised to do so.
  • Work considerately and respectfully with all – respecting diversity, different roles and boundaries, and avoiding giving offence.

Annual membership subscription

  • Every member must pay the annual membership subscription of £105 (or full time student equivalent of £10 per term)
  • There are three options for payment
  1. 5 instalments of £21 / month between May and September; please collect a form from the Treasurer.
  2. One payment of £105 by cheque, cash, bank transfer or standing order in September
  3. One payment of £55 in September and one payment of £55 in January by cheque, cash, bank transfer or standing order for a total of £110 for the year. 
  • All subscriptions are due in September and must be paid before the choir breaks for half term. 

    Please note that failure to pay the full annual subscription before half term will mean that you are no longer a member of the choir and will not be eligible to vote at the AGM.

  • The subscription fee does not cover concert dress and members must provide their own as set out in the section on choir uniform.

Music and concert folders

  • Members have the option to borrow or buy all the music they need for every performance.
  • Practice CDs for each voice part are also available to buy for £1 each.
  • Members must return all borrowed music, with all notations rubbed out, at the end of each performance.
  • If they leave the choir, members must return all borrowed music and their choir folder to any committee member. 
  • Lost, damaged or unreturned music will be charged in full at current replacement cost.


  • Weekly rehearsals take place on Thursday evenings at Queen Elizabeth Academy normally during school term time. We provide a full list of dates on a regular basis.
  • Rehearsals start promptly at 7:15pm and end by 9:15pm with a 15 minute break.
  • Each term there will be at least one extended practice study day on a Saturday between 9:30am and 1:30pm with a half an hour break.
  • Members will be notified of the dates as soon as they are agreed with the Musical Director.
  • Please be respectful of other choir members’ needs during rehearsals and keep general conversations to the break.


  • Members must sign in every week.
  • In order to perform in any concert, members must have attended at least two-thirds of the practices. If you cannot do this, please discuss with the Chairman.
  • The committee reserve the right to discuss any members’ readiness to sing in a concert, especially if they have attended less than two-thirds of the practices.


  • Seating for each part is arranged by each Voice Steward as agreed by the Concert Secretary and the Musical Director.
  • Please sign the concert sheets available to let us know if you are singing in each concert.
  • Members will be provided with an official Choral Society folder for their music. Please ask a committee member if you do not have a folder.
  • Concerts are usually 7:30pm to 9:30pm on a Saturday with a practice at the venue from 2pm to 3:30pm. Members who are singing must attend by 7:10pm, unless advised otherwise.

Publicity and ticket sales

  • MCS has an elected publicity officer but each choir member is responsible for promoting our concerts by distributing and displaying flyers and posters and providing contacts for local publications/church magazines etc to the Publicity Officer.
  • Choir members are also responsible for selling as many tickets as possible - the majority of our ticket sales come from word of mouth i.e. choir members telling people they know about the concert
  • As a charity, it is essential that we sell as many tickets as possible – so please let any committee member know of any ideas for publicity or ticket sales.

Concert uniform

  • Concert uniform is compulsory for all members and any member who does not wear the correct uniform will not be allowed to perform.
  • Men
    • Black tuxedo or suit; white dress shirt; black bow tie; black socks; black shoes.
  • Ladies
    • Plain floor length skirt or trousers.
    • Plain black top with either long or three-quarter sleeves.
    • Patterns, chiffon, lace, sequins or anything that looks like a two-piece (jackets/open blouses /cardigans) are not acceptable.
    • Black tights/pop socks and shoes.
    • Small, discreet jewellery - we want your singing, not your jewellery to be the attraction!


  • We always need help at our study days to serve tea/coffee and at our concerts to sell tickets; programmes, serve wine etc., so please let a committee member know if you are willing or have friends or family who are able to help.


MCS Policies Page


We aim to ensure our policies are kept in line with the recommendations provided by the charities commission. All policies will, as a matter of course, be reviewed annually.

Click on the policy document to open or download our current policy statement.

Read more >

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Registered charity № 1060710 Supported by a grant for a new music commission